Company Operational Manual(COM) Insurance 5.4 Civil Liability and Wreck removal Certificates	Doc No.: COM 5.4 Revision: 1 Date: 15 Oct 2024 Issued by: DPA Approved by: MD

1 APPLICATION

This document applies to Owners/Fleet Services/Brokers, Marine Superintendent/ Safety Officer, Flag States and Vessels Accounts/Accounts Payable.

2 PURPOSE

The purpose of this document is to facilitate the renewal process between departments for the following certificates:

• Bunker CLC
• CLC92
• Wreck Removal Convention (WRC)

3 BUNKER CLC/CLC92 AND WRC PROCESS WORKFLOW

The workflow for this process is illustrated in Figure 1 below.

Figure 1. Bunker CLC/CLC92/WRC Renewal Process

4 RESPONSIBILITIES WITHIN THE WORKFLOW

Function	Responsibility
Owners/ Fleet Services/ Brokers	Provide Blue Cards for Bunker CLC/CLC92/Wreck Removal from P&I Clubs for applying the respective certificate
Marine Superintendent/ Safety Officer	Fill up applications and submission with Blue cards. Follow up with Flag State until Bunker CLC/CLC92/WRC Certificate is received
Flag State	Process applications and issuing the Bunker CLC/CLC92/WRC Certificates
Vessel Accounts/Accounts Payable	Approve funding and AP to process payment for invoice received and provide proof of payment

5 OWNERS/FLEET SERVICES/BROKERS ACTIVITIES

5.1 Renewal notification and documentation request

Owners/Fleet Services/Brokers shall:

• Provide the Blue Cards upon receiving from the P&I Clubs upon renewal
• Forward to Insurance Department should they request assistance on application of Bunker CLC/CLC92/WRC Certificates

6 INSURANCE ACTIVITIES

6.1 Bunker CLC/CLC92/WRC applications

Insurance Department shall:

• Complete applications forms upon receiving Bunker CLC/CLC92/WRC Blue Cards from Owner/Fleet Services/Brokers
• Submit Bunker CLC/CLC92/WRC Blue Cards, Ship Registry (if required) to Flag State for processing
• Forward invoice to Accounts for payment once Flag State issue invoice
• Monitor and follow up with Flag State till original certificate is received
• Original Bunker CLC/CLC92/WRC Certificates to be handed to respective Fleet Groups for vessel to place onboard

7 FLAG STATE ACTIVITIES

7.1 Bunker CLC/CLC92/WRC process

Flag State shall:

• Process Bunker CLC/CLC92/WRC application received
• Issue invoice after confirming all document received are in order
• Issue the original Bunker CLC/CLC92/WRC Certificates once payment is paid

8 VESSEL ACCOUNTS/ACCOUNT PAYABLE ACTIVITIES

8.1 Payment Process

Vessel Accounts/Account Payable shall:

• Approve funds for the invoice received
• Process payment for invoice issued
• Provide Proof of Payment for Flag State (if required)